How to get started using Kodisher. Rent Management

managing tenant financials on kodisher
managing tenant financials on kodisher

A big part of property management is money management and Kodisher works to make sure that collecting rent and managing tenant account works smoothly. There are many reasons why your property management needs to be online and why Kodisher is the right tool for the job.

After you have created properties and units in your account, you can allocate them to tenant and the start receiving money on them. The allocation of a unit to a tenant is called a lease. It has a rent receivable, a duration (could be unlimited) and possibly some service charges.

You can add tenants to the system manually or automatically. Refer to this blog post to see how easy it is to get started using Kodisher property management software .

If you added tenants manually, you can allocate them a unit by going to “Manage” > “Tenants” on the top menu. It is alos possible to add new tenants on this page. To add a new tenant you need their personal information, photo, photo of identity documents as well as their next of kin contacts. Scroll to the tenant you want and click on the ‘Assign’ button on the right.

It looks like this:

screenshot of page to allocate house to tenants
page to allocate house to tenants

On the allocate page, you will enter the lease start date, deposit paid, date paid, payment cycle and deadline day to pay every month. The deadline pay day every month is necessary for determining when accounts become overdue. You will also be asked to add additional bills that are recurrent every month. This could be security, service charge or any other charges your tenant is liable to pay.

NB. As the amount charged here will be automatically billed, you should only add fixed costs. Any costs that are variable should be invoiced on the system manually every month. The deposit and the rent of the first month should be entered separately. This is because while the deposit is a refundable income, the rest for the first month is not. At the moment of creating the lease only the deposit paid should be entered.

After this, the tenant has an account. If you search for the tenant on the ‘My Tenants’ page, you can view it. Alternatively, go via ‘Manage’ > ‘Properties’ page. Open the Specific property > ‘Occupied Units’ and select the tenant you want. Open their account and click ‘Lease Payments’.

The Lease payments page has information for all invoices charged to the tenant account as well as all payments made to the account. It provides in ope page, the summarized financial data for a particular tenant. The system automatically invoices the rent and other stand charges at the beginning of every month. The property manager then just needs to post the payments made by the tenant. The system then generates a complete statement.

sample tenant account statement
sample tenant account statement screenshot

The statement has both a running balance and a final balance. The deposit does not show in the statement tabulation.

It is possible to printout this statement page to a PDF for sharing or printing. It is also possible to  send it on email directly from this page. You can click on any of the payment numbers (first) column to view the details of any specific payment or invoice.

To add a new payment, click on the ‘Add Payment’ button at the top of the page. You will need the receipt amount, Receipt no (in case of money deposited to bank or via mobile money), payment method (linked to specific account) and a payment date (date when the money was actually paid). You have the option to notify the tenant immediately via an email or sms by checking the appropriate box. You can also upload a copy of the cheque or deposit slip and add a comment. Money received here shows up under the ‘Paid’ Column of the tenant’s account statement.

If you check the box to notify the tenant via email, they immediately receive a copy of the receipt (in PDF) on their email immediately after you save the payment.

You can view all tenant payments by going to ‘Tenant Accounts’ > ‘Payments’. This page lists all payments by all tenants. You can filter the data by payment method, property, unit (tenant) and the date the payment was made. It is also possible to generate a PDF of any payment made on this page. The receipt shows the Date, Receipt No (system generated), Paid by (tenant), Property, Unit and Received by (staff name).

Please let us know if this documentation was helpful by commenting below.

 

 

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