Reports for Effective Property Management

Reports are an essential part to any business. With so many events involving cash transactions, it is vital to keep all your data organized and keep your business accounts balanced. Likewise, property management requires the use of reports to enhance organization of finances and the establishment of conclusive intelligence regarding the performance. The best way of handling such reports is by using a property management software that allows you to perform intricate reporting functions in the simplest way possible. Subsequently, this allows you to automatically generate reports about your properties, tenants, and financial data and with just the click of a button.

There are different types of reports available on Kodisher for effective property and finance management that will be indispensable to your property’s success. This article focuses on the four most-used reports.

1. Daily Reconciliation Report

The daily reconciliation report provides relevant information concerning your property’s revenue on any given day. This type of report is important since it enables managers and crucial stakeholders gain a broad overview of the day’s performance. Also, this report is great for checks and balances and will help you determine discrepancies in payments. Ideally, this type of report should be compiled and reviewed on a daily basis to affirm that all is well. For instance, you may wish to enquire the revenue generate is accurate by checking the outstanding payments, refunds or expenses incurred that day.

Furthermore, this report allows you to assess how your property’s performance over a period of time. Using this report will enable you develop a good sense of what to expect daily. Also it helps you keep track of your property’s performance throughout the month and year.

How to generate Daily Reconciliation report on Kodisher

  1. Navigate to the left hand side of your page and click on ‘Reporting’.
  2. On the drop down menu select ‘Daily Reconciliation’
  3. Click on the ‘Print pdf’ button to generate either Vouchers or Cash in hand.

2. Monthly Unit Report

This report provides an illustration of monthly payments and deductibles for all the units you manage organised per property, per month. It allows you to cross check how much has been paid by tenants during the month. It includes rent and any other expense which your tenant is liable to pay. The report allows you to view how much each tenant has paid during the month and the resulting balance. The uniqueness of this report is that it can be used for reconciliation purposes with the daily reconciliation report for data consistency. For instance, if there’s a missing payment that cannot be tracked through the daily reconciliation report, you can use the monthly unit report to track if and when a certain tenant did not pay. This report can be exported to Excel format for further manipulation offline.

How to generate Monthly Unit report using Kodisher 

  1. Navigate to the left hand side of your page and click on ‘Reporting’.
  2. On the drop down menu select ‘Monthly Unit Report’
  3. Choose the year, month and property and proceed to click on the ‘search’ button
  4. Click on the ‘Export’ button below to generate your monthly report in excel format.

3. Income Report

An income report helps to ascertain income received from payments by tenants. As opposed to the monthly or daily report, an income report only shows income received from a particular tenant and are generated as receipts. Income reports are created in the event a tenant pays for accommodation, deposit or any other additional expense. This reports is important especially for acknowledgment of any payment made by the tenant at any time.

How to generate Income report using Kodisher

  1. Navigate to the left hand side of your page and click on ‘Reporting’.
  2. On the drop down menu select ‘Income’
  3. Search for unit or tenant name on the search field
  4. Generate report by selecting the printer icon on the chosen income source received from your tenant.

Alternatively,

  1. Navigate to the left hand side of your page and click on ‘Reporting’.
  2. On the drop down menu select ‘Reports’
  3. On the drop down menu under Payments select ‘Income’ as well as the commencement (To) and end dates (From) and click on the search button
  4. Generate report by selecting the printer icon on the chosen income source received from your tenant.

4. Expenditure Report

This report consists of a tenant’s monthly billing information. It shows any unpaid dues which a tenant is liable to pay. The expenditure report enables you to keep track of all unpaid or incomplete payments made by any tenant. Expenditure reports are also generated as receipts.

How to generate Expenditure report using Kodisher

  1. Navigate to the left hand side of your page and click on ‘Reporting’.
  2. On the drop down menu select ‘Reports’
  3. On the drop down menu under Payments select ‘Expenditure’. Select the desired commencement and end dates and click ‘search’ button.
  4. Generate report by selecting the printer icon on the chosen expense from your tenant.

You can read more about handling maintenance requests  on Kodisher on this page.

Note: * You must first log in to your Kodisher account to generate any of these reports *

 

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